Office Assistant

GForces delivers class-leading automotive ecommerce solutions and digital infrastructures across the globe. We work directly with vehicle manufacturers, independent dealers and some of the world’s most important vehicle distributors. We are a global business with the reach, knowhow and experience to enhance automotive brands and businesses, so they perform at their best online

Our digital-orientated focus helps our clients nurture more dynamic, productive relationships with their customers. At the same time, our utilisation of the most productive offline channels further expands what we can offer and deliver. We develop data-driven marketing strategies that meet the challenges of delivering to today’s connected and informed consumers and that exceed expectations.  


The Role

As part of a significant expansion of our Middle East presence, we are looking for a highly-organised office administrator to join our Dubai office on a permanent basis.

This is a diverse and varied role, so applicants should be organised, have exceptional communication skills and the ability to multi-task.


Key Responsibilities

  • Collection of due accounts, ensuring debts are paid in a timely manner
  • Maintain accurate records of all chasing activity
  • Provide aged debt reports to senior management
  • Manage new employment visa and existing employee renewals
  • Manage employee HR files ensuring up-to-date records and documentation
  • Liaise with suppliers including insurance and medical providers as required
  • Ordering office consumables
  • Carry out office inspections
  • Arranging travel bookings
  • Maintaining office cleanliness
  • General office support as needed


Essential Skills 

  • Previous Credit Control experience
  • Strong negotiation, influencing and communication skills, with the ability to build a rapport with clients over the telephone
  • Be comfortable handling debtors on the telephone
  • Experience working with DCCA AXS system
  • Understanding of UAE Immigration procedures
  • Experience as PRO or similar position in the UAE
  • Fluency in written and spoken English. Fluency in Arabic is an advantage.
  • Be highly organised and efficient
  • Be an excellent team player
  • Have a proven ability to work under pressure and have the ability to work in a fast-paced organisatio



Office Based – Dubai Internet City, Dubai, UAE





Position Reports To

Client Services Manager / Regional MD






  • 25 days holiday plus birthday off
  • Up to 5 additional days holiday for long service
  • Healthcare package
  • Quarterly appraisals and development planning
  • Regular socials and company events
  • Free fruit
  • Flexible hours


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